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STUDENT SERVICES

Academic Counseling

Availability of Academic Counseling:

  • Counseling Staff: Our team of professional academic counselors is available to assist students with their educational planning and progress.

  • Hours of Operation: Counselors are available from 8:00 AM to 4:00 PM, Monday through Friday.

  • Appointment Scheduling: Students and parents can schedule appointments with academic counselors via the online portal or by contacting the counseling office directly.

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Support Services Offered:

  • Academic Planning: Counselors help students develop personalized academic plans, including course selection and scheduling, to meet graduation requirements and post-secondary goals.

  • College and Career Guidance: Providing resources and guidance for college applications, scholarship opportunities, and career planning.

  • Study Skills and Time Management: Workshops and individual sessions to help students improve their study habits and manage their time effectively.

  • Social-Emotional Support: Addressing personal and social challenges that may impact academic performance.

  • Guidance Request Form

Tutoring

Availability and Scheduling of Tutoring Sessions:

  • Tutoring Services: We offer tutoring in core subjects such as Mathematics, Science, English, and Social Studies.

  • Qualified Tutors: All tutoring sessions are conducted by certified teachers or qualified tutors with expertise in the subject area.

  • Flexible Scheduling: Tutoring sessions are available during and after school hours to accommodate students’ schedules.

  • Individual and Group Sessions: Students can choose from one-on-one tutoring or small group sessions based on their preferences and needs.

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Students & Parents

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Schedule

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📍 Staff Availability

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  • Monday – Friday: 7:30 AM – 5:00 PM (Central Time)                      

  • Live Assistance Hours: 8:00 AM – 3:30 PM.                                        

  • Email Support: Available after-hours and weekends for academic questions or technical concerns

 

💻 Student Learning Access

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  • Students have 24/7 access to all coursework via the virtual learning platform.                                                                                        

  • Students are expected to log in daily and complete assignments at their own pace.                                                                                         

  • Flexible learning is supported with structured check-ins and optional live help.                                                                                         

🧑‍🏫 Teacher Instruction & Help Schedule

                                   

8:00 – 10:00 - English / Language Arts   

Live instruction is available; writing labs open

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10:00 – 12:00  -Mathematics

Help with lessons, real-time Q&A, support via virtual whiteboard

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12:00 – 2:00  -Science

Interactive labs, tutoring, and project-based check-ins

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2:00 – 3:15 -Social Studies / History

Essay support, group discussion, and resource guidance

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3:15 – 4:30- CTE & Fine Arts

Flexible support sessions (digital media, business, health careers)

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4:30 – 5:00 -Staff Office Hours / Admin Time

Grading, family communication, and prep time

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🔄 Teachers rotate responsibilities for CTE and electives;

support is by appointment or request.

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📝 Additional Notes

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  • Daily Log-in Required: Students must log into the platform each day for attendance tracking and engagement.                               

  • Self-Paced Learning: While students progress through courses independently, teachers monitor pacing and provide individualized support as needed.

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  • Live Help: Scheduled live support is available during subject blocks. Students may book help sessions in advance or drop in during designated times.                                                                            

  • After-Hours Email Support: Teachers respond to questions sent after 5 PM within 24 hours.

TECHNICAL SUPPORT

For assistance with technical issues at We Care II Virtual School, we strive to provide comprehensive support to ensure the smooth operation of our digital learning environment. Here’s how you can get help:

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Contact Information:

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Type of Issues Covered:

  • Software Problems: Issues with learning platforms, applications, or software used for instruction.

  • Hardware Troubleshooting: Assistance with devices such as laptops, tablets, or other required technology.

  • Connectivity Issues: Help with internet access and network connectivity for online learning.​

 

Response Time:

  • Our technical support team aims to respond to inquiries promptly during office hours.

  • Urgent issues affecting immediate learning activities will be prioritized for rapid resolution.

EXTRACURRICULAR ACTIVITIES

We Care II Virtual School is committed to providing a well-rounded educational experience beyond the virtual classroom. Our diverse range of clubs, organizations, and extracurricular activities allows students to explore their interests, develop new skills, and build lasting friendships. Below is a detailed overview of the available activities and participation requirements.​

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Academic Clubs (Optional)

  • Math Club: Enhances mathematical skills through competitions, problem-solving sessions, and guest lectures.

  • Science Club: Encourages scientific exploration through experiments, science fairs, and virtual field trips.

  • Debate Club: Develops critical thinking and public speaking skills through debates, mock trials, and speech competitions.

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Art and Culture Clubs (Optional)

  • Art Club: This club provides a platform for students to express their creativity through various art forms, including drawing, painting, and digital art.

  • Music Club: This club offers students opportunities to explore different musical instruments, participate in virtual performances, and collaborate on music projects.

  • Drama Club: Focuses on acting, scriptwriting, and production, culminating in virtual plays and performances.

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Sports and Wellness Clubs (Optional)

  • Fitness Club: Promotes physical health through virtual workout sessions, yoga classes, and wellness workshops.

  • Virtual Sports League: Organizes online gaming and e-sports competitions, encouraging teamwork and strategic thinking.

  • Mindfulness and Meditation Club: Supports mental well-being through guided meditation, stress management techniques, and mindfulness practices.

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Technology and STEM Clubs

  • Robotics Club: Engages students in building and programming robots, participating in competitions, and exploring robotics technology.

  • Coding Club: Teaches coding languages and programming skills through projects, hackathons, and coding challenges.

  • STEM Explorers Club: This club encourages exploration of various STEM fields through hands-on projects, guest speakers, and virtual lab experiences.

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Leadership and Services Organizations

  • Student Government Association (SGA): This organization provides leadership opportunities and a voice for students in school governance, organizes events, and represents student interests.

  • Community Service Club: Encourages students to participate in volunteer activities, service projects, and community outreach initiatives.

  • Environmental Club: Promotes ecological awareness and sustainability through projects, campaigns, and virtual events.

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Special Interest Groups

  • Book Club: Fosters a love for reading through book discussions, author talks, and literary activities.

  • Photography Club: Develops photography skills through virtual workshops, photo challenges, and collaborative projects.

  • Cultural Awareness Club: Celebrates diversity and promotes cultural understanding through discussions, events, and cultural exchange programs.

ATTENDANCE POLICY

At We Care II Virtual School, maintaining regular attendance is crucial for student success in a virtual learning environment. Below are the detailed policies on attendance requirements, reporting absences, and handling truancy.​

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Requirements

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Tracking Attendance:

  • Daily Logins: Students are required to log in to the virtual learning platform every school day.

  • Engagement Metrics: Attendance is tracked through participation in live sessions, completion of daily assignments, and active engagement in discussion forums.

  • Time Tracking: The system records the amount of time a student spends on the platform daily.

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Minimum Attendance Requirements

  • Daily Participation: Students must participate in at least 80% of live sessions and complete all assigned tasks for each course daily.

  • Weekly Review: Teachers review weekly engagement reports to ensure consistent attendance.

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